Office Administration — CoE-INFRA

Roles and Responsibilities:

• Schedule meetings for staff and manage calendars effectively.
• Arrange meeting rooms, equipment, and catering as needed.
• Send meeting invites and manage RSVPs.
• Take accurate and detailed minutes during meetings.
• File documents efficiently using a physical or digital filing system.
• Develop and maintain a comprehensive document indexing system for easy retrieval.
• Organise and maintain existing filing systems.
• Scan and save paper documents electronically when necessary.
• Print, copy, and distribute documents and mail.
• Compose and format professional letters, emails, and other correspondence.
• Proofread documents for accuracy and professionalism.
• Order and maintain office supplies.
• Perform other administrative duties as assigned.

Attributes:

• Bachelor of Engineering (Civil) or Bachelor of Business Administration (BBA) degree, B.Com/MA/ M.Com preferred.
• Strong organisational skills with the ability to prioritise and manage multiple tasks
  simultaneously.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to maintain a professional and positive demeanour. 

Outcomes:

• Successful completion of projects.
• Strong and efficient project management processes.

Experience: zero to two years of administrative experience in a consultant office setting.

No. of positions: 1

Location: Ahmedabad

Apply at: reshmashah@cept.ac.in before 15h March 2023 with a detailed CV and portfolio.

Remuneration: As per industry standards